CITY COUNCIL AND AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS, CALIFORNIA Council Chamber, City Hall 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 www.palmspringsca.gov REGULAR MEETING AGENDA
Robert Moon, Mayor Geoff Kors, Mayor Pro Tem Christy Gilbert Holstege, Councilmember Lisa Middleton, Councilmember J. R. Roberts, Councilmember City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
David H. Ready, Esq., Ph.D., City Manager Anthony J. Mejia, MMC, City Clerk Marcus Fuller, MPA, P.E., P.L.S., Assistant City Manager Jeffrey S. Ballinger, City Attorney Nancy Pauley, Director of Finance and Treasurer
Any person who wishes to provide public testimony for an Item on the Agenda MUST file a speaker card prior to the Public Testimony (Non-Public Hearing Agenda Items Only) prior to that portion of the meeting. Testimony for Public Hearings will be allowed only during the Public Hearing. [Two (2) minutes per speaker] Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called. [Two (2) minutes per speaker] Any person who wishes to speak on a topic not on the agenda within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. [Two (2) minutes per speaker] Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Please note, any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting. At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items, and determine which agenda items will be considered before the 11:00 p.m. Adjournment time. The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to CITYCLERK@palmspringsca.gov, by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
4:00 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist, please see the City Clerk for additional information.
RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.
B. DECISIONS OF THE ADMINISTRATIVE APPEALS BOARD FOR HEARINGS HELD ON JUNE 26, 2019 RECOMMENDATION: Receive and file the Administrative Appeals Board summary for hearings held on June 26, 2019.
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF JUNE 2019 RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of June 1 through June 31, 2019.
D. SECOND READING AND ADOPTION OF ORDINANCE NO. 1998, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTION 8.04.340 OF THE PALM SPRINGS MUNICIPAL CODE, RELATING TO THE CITY'S BUILDING CODE APPEALS BOARD RECOMMENDATION: Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 1998 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTION 8.04.340 OF THE PALM SPRINGS MUNICIPAL CODE, RELATING TO THE CITY'S BUILDING CODE APPEALS BOARD."
F. APPROVE A FIVE-YEAR LEASE AGREEMENT WITH XEROX FINANCIAL SERVICES AND COST PER IMAGE AND MAINTENANCE AGREEMENT WITH VISUALEDGE, INC., DBA IMAGESOURCE RECOMMENDATION: Approve a five-year lease agreement with Xerox Financial Services, LLC, via the County of Los Angeles Cooperative Purchasing Program for 29 new Xerox copiers in the amount of $107,224.07 annually, inclusive of tax and a $15,000 annual credit for document translation services. Approve a five-year cost per image and maintenance agreement with VisuaiEdge, Inc., dba lmageSource via the County of Los Angeles Cooperative Purchasing Program at the unit prices of $0.0049 per black and white image and $0.049 per color image. Authorize the City Manager to execute all necessary documents.
G. AUTHORIZE A PURCHASE ORDER IN THE AMOUNT OF $237,848 WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., A CALIFORNIA CORPORATION, FOR CIVIL ENGINEERING DESIGN SERVICES FOR THE PALM SPRINGS STORM DRAIN LINE 20, CITY PROJECT NO. 19-15 RECOMMENDATION: Authorize a Purchase Order in the amount of $237,848 with the City's "on-call" civil engineering firm, Engineering Resources of Southern California, Inc., a California Corporation, pursuant to Agreement No. 6857, for engineering design services relative to the Palm Springs Storm Drain Line 20, City Project No. 19-15. Authorize the City Manager to execute all necessary documents.
H. APPROVAL OF TWO (2) PROFESSIONAL SERVICES AGREEMENTS WITH ALBERT A. WEBB ASSOCIATES, A CALIFORNIA CORPORATION, AND KIMLEY-HORN AND ASSOCIATES, INC., A NORTH CAROLINA CORPORATION, FOR ON-CALL TRAFFIC ENGINEERING SERVICES RECOMMENDATION: Approve an Agreement with Albert A. Webb Associates, a California Corporation, for "on-call" Traffic Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager. Approve an Agreement with Kimley-Horn and Associates, Inc., a North Carolina Corporation, for "on-call" Traffic Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager. Authorize the City Manager to execute all necessary documents.
I. APPROVAL OF RIGHT OF WAY ACQUISITION AGREEMENT WITH MARWAN JIZRAWI, SUCCESSOR TRUSTEE OF THE JIZRAWI LIVING TRUST DTD 9/16/04, ASSOCIATED WITH THE RAMON ROAD AND BRIDGE WIDENING PROJECT, CITY PROJECT NO. 08-25, FEDERAL AID PROJECT NO. BHLS 5282 (040); APN 678-210-012 RECOMMENDATION: Approve a Right-of-Way Agreement for Acquisition of Real Property Interest and Escrow Instructions in the amount of $363,641 with Marwan Jizrawi, successor trustee of the Jizrawi Living Trust dtd 9/16/04. Approve a Temporary Construction Easement Agreement, Agreement (A ), in the amount of $11,359 with Marwan Jizrawi, successor trustee of the Jizrawi Living Trust dtd 9/16/04. Authorize the City Manager to execute all necessary documents, open escrow, and pay for escrow and title costs associated with the two right-of-way acquisitions. Authorize the City Manager to execute a Quitclaim Deed or such other documents as necessary to transfer the real property interests to the City of Cathedral City upon completion of the Project.
J. AUTHORIZE A PURCHASE ORDER WITH MWH CONSTRUCTORS, INC., FOR TECHNICAL SUPPORT SERVICES FOR PERMIT NEGOTIATIONS WITH THE REGIONAL WATER QUALITY CONTROL BOARD RECOMMENDATION: Authorize a Purchase Order in the amount of $34,338 with the City's "on-call" wastewater engineering, construction management and inspection services consultant, MWH Constructors, Inc., pursuant to Agreement No. 6687, for technical support services, with regard to our Wastewater Treatment Plant, to present a case against new permit requirements from the Regional Water Quality Control Board. Authorize the City Manager to execute all necessary documents.
K. REQUEST BY ENGIN ONURAL OF PAMPLEMOUSSE PALM SPRINGS, LLC, FOR A RESOLUTION OF PUBLIC CONVENIENCE OR NECESSITY (PCN) TO SELL BEER, WINE AND DISTILLED SPIRITS FOR ON-SITE CONSUMPTION (TYPE 48 - ON SALE GENERAL - PUBLIC PREMISES) FOR A COCKTAIL LOUNGE LOCATED AT 140 WEST VIA LOLA SUITE A, ZONE C-1, SECTION 10 (CASE 5.1473 PCN) RECOMMENDATION: Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DETERMINING THAT PUBLIC CONVENIENCE WOULD BE SERVED BY THE ISSUANCE OF ALCOHOLIC BEVERAGE CONTROL LICENSE TYPE 48 AT 140 WEST VIA LOLA SUITE A WITHIN CENSUS TRACT #446.06."
L. REQUEST BY GERGIS YOUSEF OF PALM SPRINGS CAR WASH FOR A RESOLUTION OF PUBLIC CONVENIENCE OR NECESSITY (PCN) FOR THE SALES OF ALCOHOLIC BEVERAGES FOR OFF-PREMISE CONSUMPTION (TYPE 21 - OFF-SALE GENERAL) AT A RETAIL STORE LOCATED AT 300 NORTH INDIAN CANYON DRIVE IN THE SECTION 14 SPECIFIC PLAN AREA, ZONE REO (CASE NO. 5.1461 PCN) RECOMMENDATION: Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DETERMINING THAT PUBLIC CONVENIENCE WOULD BE SERVED BY THE ISSUANCE OF ALCOHOLIC BEVERAGE CONTROL LICENSE TYPE 21 (OFF-SALE GENERAL) AT 300 NORTH INDIAN CANYON DRIVE WITHIN CENSUS TRACT#9414."
M. WAIVER OF FEES FOR A LAND USE PERMIT, ENCROACHMENT AGREEMENT AND BUILDING PERMITS FOR FENCE CONSTRUCTION AT THE NIGHTINGALE MANOR APARTMENTS, 2951 NORTH DE ANZA ROAD, (CASE LUP 19-048) RECOMMENDATION: Approve the waiver of the application and permit fees associated with Case LU P 19-0481 filed by Jewish Family Service of San Diego on behalf of the Housing Authority of Riverside County.
N. APPOINTMENTS TO THE HISTORIC SITE PRESERVATION BOARD RECOMMENDATION: Appoint Jade Nelson and Erik Rosenow to the Historic Site Preservation Board for terms ending June 30, 2022. Reappoint Daniel Kiser to the Historic Site Preservation Board for a term ending June 30, 2022.
O. MUNICIPAL CODE SECTION 7.04.040 REPORT OF EMERGENCY REPAIRS TO UNDERGROUND WATER LINES AT PALM SPRINGS INTERNATIONAL AIRPORT RECOMMENDATION: Receive and file this report for emergency repairs of the underground water leak in the Airport's Heating, Ventilation, and Air Conditioning (HVAC) plumbing system at the Regional Jet Concourse with a final cost of $53,613.87.
P. AWARD A CONTRACT SERVICES AGREEMENT TO PACIFIC LIGHTING & STANDARDS COMPANY, INC., IN THE AMOUNT OF $36,517.91; FOR THE REPLACEMENT THE DOWNTOWN STREET LIGHTS RECOMMENDATION: Waive the City's bidding procedures, and authorize purchase and repair of the City's decorative streetlights by Pacific Lighting and Standards, Inc., pursuant to Section 7.04.030 "Special expertise procurement" of the Palm Springs Municipal Code. Authorize the purchase to Pacific Lighting and Standards, Inc., a California company for the purchase of Twenty (20) electrical and lighting components, description number PL-477M-56-LED-MT-3000-V-FL-1A-GPS-GFI-CC, at the cost of $1,671.30 each, for an estimated amount of $36,517.91. Authorize the City Manager to execute all necessary documents.
R. APPROVAL OF AGREEMENT WITH GRAFFITI PROTECTIVE COATINGS, INC., FOR CITYWIDE GRAFFITI ABATEMENT SERVICE IN AN AMOUNT NOT TO EXCEED AMOUNT OF $70,000.00 ANNUALLY RECOMMENDATION: In accordance with Palm Springs Municipal Code Section 7.09.01 0, "Cooperative Purchase Programs," approve the Contract Service Agreement for Graffiti Protective Coating, Inc., a California corporation, for an initial three-year term for an annual amount not to exceed $70,000, with two one-year optional renewals; at the cooperative unit pricing offered under the City of Burbank Agreement #2043. Authorize the City Manager to execute all necessary documents.
T. AMEND THE MAINTENANCE AND SERVICE AGREEMENT CONTRACT WITH METRO VIDEO SYSTEMS, INC. FOR THE PALM SPRINGS INTERNATIONAL AIRPORT SECURITY ACCESS CONTROL SYSTEM AND VIDEO MANAGEMENT SYSTEM TO INCLUDE THE POLICE DEPARTMENT CAMERA SYSTEM RECOMMENDATION: Approve Amendment #2 of Agreement 7222 with Metro Video Systems, Inc., a California Corporation, to include an additional $45,000 in one-time licensing and deployment fees plus an annual fixed amount of $69,900 for routine maintenance, with on-call hourly rates for non-routine maintenance and repair services, to include the Video Management System and Camera System for the Police Department. Authorize the City Manager to execute all necessary documents.
U. APPROVE PROCUREMENT OF DELL SERVERS, SOFTWARE AND STORAGE SYSTEMS FOR THE POLICE DEPARTMENT 911-CAD/RMS SYSTEM PROJECT RECOMMENDATION: Approve the purchase of three Dell servers, including licensing, support, storage, and installation in an amount not-to-exceed $157,000 inclusive of all applicable taxes and fees, utilizing the National Association of State Procurement Officials (NASPO) ValuePoint national cooperative purchase contract MNWNC-108/7157034003 from Dell. Authorize the City Manager to execute all necessary documents.
V. PROPOSITION 68 GRANT PROGRESS UPDATE RECOMMENDATION: Receive and file Proposition 68 Statewide Park Development and Community Revitalization Program progress update.
W. APPROVAL FOR LEASE OF AIRCRAFT RESCUE AND FIREFIGHTING VEHICLE AND TRUCK APPARATUS ACQUISITION FOR ENVIRONMENTAL COMPLIANCE RECOMMENDATION: Approve the lease for up to fifteen months of one aircraft rescue and firefighting truck from Firetrucks Unlimited of Henderson, Nevada for a cost of $91,900. Authorize the purchase of a foam extinguishing system with foam tester unit and on-site training for all three airport aircraft rescue and firefighting vehicles at a cost of $45,000. Authorize the City Manager to execute all necessary documents.
X. APPROVAL OF TASK NO. 7 FOR RICONDO & ASSOCIATES TO DEVELOP A NEW AIRPORT USE AND LEASE AGREEMENT AND EXERCISE OPTION 1 OF PROFESSIONAL SERVICES AGREEMENT A6938 RECOMMENDATION: Approve a Purchase Order for Task No. 7 in the amount of $120,416 for Professional Services Agreement A6938 with Ricondo & Associates. Exercise Option 1 for one additional one-year term, through December 31, 2020. Authorize the City Manager to execute all documents.
Z. APPROVAL OF PAYROLL WARRANTS, CLAIMS, AND DEMANDS RECOMMENDATION: Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 05-18-2019 BY WARRANTS NUMBERED 420711 THROUGH 420733 TOTALING $42,541.84 CLAIMS, DEMANDS AND LIABILITY CHECKS NUMBERED 1105981 THROUGH 1106658 AND W053019 TOTALING $6,032,855.82, EIGHT WIRE TRANSFERS FOR $140,693.88, AND THIRTEEN ELECTRONIC ACH DEBITS OF $3,089,996.17 IN THE AGGREGATE AMOUNT OF $9,306,087.71, DRAWN ON BANK OF AMERICA.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
8. ADJOURNMENT: The City Council will adjourn to the next regular meeting Wednesday,September 18, at 6:00 p.m. in the Council Chamber at City Hall, preceded by Closed Session, Small Conference Room at City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.
AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, John Paul Maier, Chief Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on Friday, July 19, 2019, and posted on the City’s website as required by established policies and procedures. ____________________________ John Paul Maier, MMC Chief Deputy City Clerk
P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.