Agenda

CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov

REGULAR MEETING AGENDA

JANUARY 25, 2024

3:30 PM CLOSED SESSION
5:30 PM REGULAR MEETING

Jeffrey Bernstein, Mayor
Ron deHarte, Mayor Pro Tem
Grace Elena Garner, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember

City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

Pursuant to Assembly Bill 557:

To view/listen/participate in the meeting live, please contact the City Clerk at cityclerk@palmspringsca.gov or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.

You may submit your public comment to the City Council electronically. Materials may be emailed to cityclerk@palmspringsca.gov. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ Click to View

ROLL CALL:

3:30 P.M. CLOSED SESSION

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CALL TO ORDER (Council Chamber):

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.

Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.

At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.

5:30 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

Palm Springs High School Senior, Josue Jacob Arriaga

PRESENTATIONS:

Presentation by College of the Desert

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY)
This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER PARK AUTHORITY

RECOMMENDATION:

Reappoint Nancy Stuart and Jerry Ogburn to the Mount San Jacinto Winter Park Authority for terms ending September 30, 2027. Click to View

ACCEPTANCE OF TWO RESIGNATIONS FROM THE PARKS AND RECREATION COMMISSION

RECOMMENDATION:

Accept the resignations of Scott Page and Christopher Spellman from the Parks and Recreation Commission effective immediately. Click to View

STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31, 2023

RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of December 1 through December 31, 2023. Click to View

APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MWH CONSTRUCTORS, INC. (A9141), A DELAWARE CORPORATION, IN THE AMOUNT OF $274,567 FOR THE WASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07

RECOMMENDATION:

Approve Amendment No. 2 in the amount of $274,567 to PSA No. A9141, for a new not-to-exceed amount of $1,537,927.14 with MWH Constructors, Inc. for the WWTP Digester No. 2 and Filtrate Pump Station, City Projects No. 20-25 and 21-07 (Project); and
Authorize the City Manager to execute all necessary documents.

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APPROVE CONTRACT SERVICES AGREEMENT NO. 24P007 WITH IMPRENTA FOR ON-CALL SPANISH LANGUAGE DIGITAL MARKETING SERVICES

RECOMMENDATION:

Approve Contract Services Agreement No. 24P007 with Imprenta Communications Group, Inc. to provide on-call Spanish language digital marketing, website and social media support services in an amount not to exceed $250,000 for a three-year term with two one-year extension options at the City’s sole discretion, beginning January 29, 2024, through January 28, 2027.
Authorize the City Manager or designee to execute all necessary documents.

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE FEBRUARY 5, 2024

RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE FEBRUARY 5, 2024.”
Authorize the City Manager to execute any documents necessary to effectuate the above actions.

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024.

RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024.
Authorize the City Manager to execute any documents necessary to effectuate the above actions.

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APPROVE CONSULTING SERVICE AGREEMENTS FOR INLINE BAGGAGE HANDLING SYSTEM CONSTRUCTION MANAGEMENT SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

RECOMMENDATION:

Approve Consulting Services Agreement No. 24Q002 (Attachment A) with Mead & Hunt, Inc. to provide construction management services for the inline baggage handling system and related building improvements for an amount not to exceed $3,000,000 for a term of approximately three years.
Appropriate and budget funds in the amount of $3,000,000 from the Airport Special Capital Project Fund Account 4167065.80000.
Authorize the City Manager or designee to execute all necessary documents and authorize the Executive Director of Aviation to execute all task orders that fall within the total-not-to-exceed amount of the agreement.

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AUTHORIZE THE PURCHASE OF FIVE (5) NEW VEHICLES

RECOMMENDATION:

Approve the issuance of a purchase order to Salinas Lincoln Mercury, Inc, dba My Jeep Chrysler Dodge Ram, for the purchase of one (1) new Jeep Cherokee 4XE plug-in vehicle in an amount not to exceed $74,549.53, inclusive of a 10% contingency;
Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of three (3) new Ford Mustang Mach E vehicles, and one (1) new Ford F-750 Water Truck in an amount not to exceed $330,180.60, inclusive of a 10% contingency;
Authorize the City Manager or designee to execute all necessary documents.

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AWARD SALES AND USE TAX AUDIT SERVICES AGREEMENT

RECOMMENDATION:

Approve Contract Services Agreement No. 23P380 with MuniServices, LLC, to provide Sales and Use Tax Audit Services for a five-year term in an amount not to exceed $290,055 beginning February 1, 2024, through January 31, 2029; and
Authorize the City Manager or designee to execute all necessary documents.

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ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS)

RECOMMENDATION:

Receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) and Community Facilities District No. 2007 – 1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal Year 2022-23. Click to View

AUTHORIZE THE PURCHASE OF ONE (1) NEW VELOCITY 107’ AERIAL TRUCK AND THREE (3) VELOCITY TRIPLE COMBINATION PUMPER TRUCKS IN AN AMOUNT NOT TO EXCEED $6,202,592.49

RECOMMENDATION:

Approve Cooperative Purchase Agreement 24C009 (Attachment A) with South Coast Fire Equipment to purchase one (1) new velocity 107’ aerial truck and three (3) new velocity triple combination pumpers in an amount not to exceed $5,638,720.45 for the initial five-year term beginning February 1, 2024, continuing through January 31, 2029, with a one-year extension option at the City's sole discretion.
Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $563,872.05 (10%);
After delivery of the new vehicles, declare existing vehicles being replaced as surplus and authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,
Authorize the City Manager or designee to execute all necessary documents.

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ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $21,970, APPROVE AN INTERLOCAL AGREEMENT WITH OTHER PARTICIPATING RIVERSIDE COUNTY CITIES AND THE COUNTY OF RIVERSIDE, AND AUTHORIZE ADMINISTRATION OF THE GRANT

RECOMMENDATION:

Approve the acceptance of a grant award from the United States Department of Justice in the amount of $21,970 for the 2023 Justice Assistance Grant (JAG) Program.
Approve Interlocal Agreement 24G008 with the County of Riverside and various cities within Riverside County, authorizing the County of Riverside to administer the grant on behalf of participating agencies.
Authorize the City Manager to execute all necessary documents.

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APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO HAZEN AND SAWYER IN THE AMOUNT OF $350,000 FOR PROFESSIONAL SERVICES FOR THE SEWER MASTER PLAN UPDATE, CITY PROJECT 23-13

RECOMMENDATION:

Award a Professional Services Agreement with Hazen and Sawyer in an amount not to exceed $350,000 for professional services for the Sewer Master Plan Update, City Project 23-13.
Appropriate funding in the amount of $350,000 from Wastewater Capital Improvements Fund balance.
Authorize the City Manager to execute all necessary documents.

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EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

PUBLIC HEARINGS: None.

BUSINESS & LEGISLATIVE:

APPROVAL OF THE AIRPORT MASTER PLAN TERMINAL DESIGN FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

RECOMMENDATION:

Review the Airport Master Plan terminal design alternatives 1A and 3 and approve the Airport Master Plan terminal design for the Palm Springs International Airport. Click to View

SECURITY CAMERAS, AUTOMATED LICENSE PLATE READERS PURCHASED AND CONTROLLED BY PRIVATE ENTITIES

RECOMMENDATION:

Direct Staff as appropriate. Click to View

PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT:

AFFIDAVIT OF POSTING

State of California )
County of Riverside ) ss.
City of Palm Springs )

I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on January 19, 2024, and posted on the City’s website as required by established policies and procedures.

____________________________
Brenda Pree, MMC, CERA
City Clerk

P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.