CITY COUNCIL AND AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS, CALIFORNIA Council Chamber, City Hall 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 www.palmspringsca.gov AGENDA
Robert Moon, Mayor J. R. Roberts, Mayor Pro Tem Christy Gilbert Holstege, Councilmember Geoff Kors, Councilmember Lisa Middleton, Councilmember City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
David H. Ready, Esq., Ph.D., City Manager Anthony J. Mejia, MMC, City Clerk Marcus Fuller, MPA, P.E., P.L.S., Assistant City Manager Edward Z. Kotkin, City Attorney Geoffrey S. Kiehl, Director of Finance and Treasurer
Any person who wishes to provide public testimony for an Item on the Agenda MUST file a speaker card prior to the Public Testimony (Non-Public Hearing Agenda Items Only) prior to that portion of the meeting. Testimony for Public Hearings will be allowed only during the Public Hearing. [Two (2) minutes per speaker] Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called. [Two (2) minutes per speaker] Any person who wishes to speak on a topic not on the agenda within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. [Two (2) minutes per speaker] Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Please note, any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting. At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items, and determine which agenda items will be considered before the 11:00 p.m. Adjournment time. The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to CITY.CLERK@palmspringsca.gov, by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
3:00 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT (Council Chamber): This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda.
RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.
A. MILLS ACT HISTORIC PROPERTY PRESERVATION AGREEMENT FOR 1750 SOUTH ARABY DRIVE, A CLASS 1 HISTORIC SITE, HSPB 103/HD-6: RECOMMENDATION: Approve a Mills Act Historic Property Agreement with Barry Schweiger and Park Imperial South Homeowners Association, for 1750 South Araby Drive, a Class 1 Historic Site, HSPB 103/HD-6. A____. Authorize the City Manager to execute the Agreement. Direct the City Clerk to record the Agreement.
B. DESERT REGIONAL MEDICAL CENTER FOR AN ART MURAL ON THE EAST SIDE OF THE HOSPITAL COMPLEX LOCATED AT 1150 NORTH INDIAN CANYON DRIVE (CASE 18-001 MUR): RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AN ART MURAL ON THE EAST SIDE OF THE HOSPITAL PROPERTY LOCATED AT 1150 NORTH INDIAN CANYON DRIVE (CASE 18-001 MUR).”
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF FEBRUARY 2018: RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of February 1, 2018, through February 28, 2018.
D. TREASURER’S INVESTMENT REPORT AS OF JANUARY 31, 2018: RECOMMENDATION: Receive and File the Treasurer’s Investment Report as of January 31, 2018.
E. RATIFY AND APPOINT THE NOMINATION OF THE CITY OF COACHELLA TO THE PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION FOR THE TERM ENDING DECEMBER 31, 2018: RECOMMENDATION: Reappoint Bill Pattison, as the City of Coachella representative, to the Palm Springs International Airport Commission for the term ending December 31, 2018.
F. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE PALM SPRINGS CONVENTION CENTER PARKING LOT (PHASE 2) CP 17-14: RECOMMENDATION: Approve the plans, specifications and estimate, and authorize staff to advertise and solicit bids for the Palm Springs Convention Center Parking Lot (Phase 2), CP 17-14.
G. APPROVAL OF THE FISCAL YEAR 2018-19 CSA 152 SPECIAL ASSESSMENT RATE: RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, MAKING FINDINGS AND REAFFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR COUNTY SERVICE AREA 152 FOR FISCAL YEAR 2018-19 TO FUND THE CITY’S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT IN ORDER TO OPERATE AND MAINTAIN THE CITY’S DRAINAGE AND FLOOD CONTROL SYSTEMS.”
I. APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH SYMBLAZE INC. TO PROVIDE ONGOING COMMUNICATIONS AND TECHNOLOGY SERVICES FOR THE REMAINING PERIOD OF FOUR MONTHS OF THE BUZZ TROLLEY PROGRAM IN AN AMOUNT NOT TO EXCEED $6,995.00: RECOMMENDATION: Approve an Agreement with Symblaze, Inc. in an amount not to exceed $6,995.00 for communication and technology support services for the remaining four months of the BUZZ Trolley program. A6552. Authorize the City Manager or his designee to execute all necessary documents.
J. APPROVE AMENDMENT NO. 1 OF A GRANT AGREEMENT 3850-P01-0008 FROM THE COACHELLA VALLEY MOUNTAINS CONSERVANCY, AWARD A CONSTRUCTION CONTRACT TO NATURES IMAGE INC., AND APPROVE CONTRACT CHANGE ORDER NO. 1 FOR A CONTRACT AMOUNT OF $803,611 FOR THE RESTORATION OF CITY OWNED PROPERTY ON DUNN ROAD (ASSESSOR’S PARCEL NO. 635-060-011), CP 17-04: RECOMMENDATION: Approve Amendment No. 1 to Proposition 1 Grant Agreement Grant No. 3850-P01-0008 (Phase 2 Implementation), between the State of California (Coachella Valley Mountains Conservancy) and the City of Palm Springs, for an increase of $319,511 to a new grant amount of $803,611. A7037. Reject the Bid submitted by Amec Foster Wheeler, Inc., as being non-responsive. Award a construction contract to Natures Image, Inc., a California corporation, in the amount of $1,491,466 for the Dunn Road Property Restoration Project, APN No. 635-060-011, CP 17-04. A____. Approve Contract Change Order No. 1 to Agreement No. A____ with Natures Image, Inc., a California corporation for a decrease of $687,855 for a total revised contract amount of $803,611. Authorize the City Manager to execute all necessary documents.
K. AUTHORIZE A LETTER IN REGARDS TO SENATE BILL 905, ALCOHOLIC BEVERAGES: HOURS OF SALE: RECOMMENDATION: Authorize a letter to the authors of Senate Bill 905, Alcoholic Beverages: Hours of Sale, requesting that the City of Palm Springs be named in the Bill as a “qualified city.”
L. AUTHORIZE THE PURCHASE OF THREE (3) NEW POLICE PATROL VEHICLES FOR THE DOWNTOWN AREA, ONE (1) NEW FIRE COMMAND VEHICLE, AND ONE (1) NEW RAPID RESPONSE PARAMEDIC UNIT IN AN AMOUNT NOT TO EXCEED $348,000: RECOMMENDATION: Authorize the purchase of three (3) new Ford Utility Interceptors, or equivalent patrol vehicle model, including required outfitting, for the Police Department Downtown Patrol, in an amount not to exceed $201,000. Authorize the purchase of one new Ford F-450 Medic Unit, or equivalent vehicle model, including required outfitting, for the Fire Department – Rapid Response Paramedic Unit, in an amount not to exceed $80,000. Authorize the purchase of one new Ford Expedition XLT vehicle, or equivalent sport utility vehicle model, including required outfitting, for the Fire Department – Deputy Chief (Operations), in an amount not to exceed $67,000. Authorize Staff to conduct the appropriate bid processes, or utilize cooperative purchase contracts if available, in accordance with Procurement procedures and authorize the City Manager to execute all necessary documents, including Purchase Orders for the new replacement vehicles and equipment, in a total cumulative amount not to exceed $348,000.
M. AMENDMENT TO AGREEMENT NO. A5209 FOR LICENSED FINANCE SYSTEM SOFTWARE UPGRADES, REMOTE HOSTING AND RELATED PROFESSIONAL SERVICES WITH SUPERION CORPORATION: RECOMMENDATION: Approve Amendment No. 1 to Agreement No. A5209 with Superion Corporation to provide software upgrades to the City's Finance system software, with recurring costs of up to $37,019 annually plus annual CPI increases capped at a maximum of 3%, and for one-time costs not to exceed $100,000. Authorize the City Manager to execute all necessary documents.
N. AMENDMENT TO AGREEMENT NO. A6205 FOR BUSINESS LICENSE TAX CERTIFICATE DISCOVERY AND ASSESSMENT SERVICES WITH MUNISERVICES, LLC: RECOMMENDATION: Approve Amendment No. 2 to Agreement No. A6205 with MuniServices, LLC to provide the City Business License Discovery and Assessment Services extending the term of the agreement for three additional years ending June 30, 2020, and lowering the existing compensation schedule of 40% of additional revenue collected to 30% of additional revenue collected. Authorize the City Manager to execute all necessary documents.
O. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS: RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANT NUMBERED 1097088 IN THE AGGREGATE AMOUNT OF $290.00, DRAWN ON BANK OF AMERICA.” Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 01-27-2018 BY WARRANTS NUMBERED 420206 THROUGH 420220 TOTALING $27,595.86, LIABILITY CHECKS NUMBERED 1097089 THROUGH 1097108 TOTALING $78,803.19, FIVE WIRE TRANSFERS FOR $61,825.66, AND THREE ELECTRONIC ACH DEBITS OF $1,405,036.56 IN THE AGGREGATE AMOUNT OF $1,573,261.27, DRAWN ON BANK OF AMERICA.” Adopt a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1097109 THROUGH 1097265 IN THE AGGREGATE AMOUNT OF $2,529,650.55, DRAWN ON BANK OF AMERICA." Adopt a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1097266 THROUGH 1097371 IN THE AGGREGATE AMOUNT OF $2,662,569.34, DRAWN ON BANK OF AMERICA."
P. ENGAGEMENT OF LEGAL COUNSEL, COTA COLE & HUBER LLP: RECOMMENDATION: Approve a Professional Services Agreement with Cota Cole & Huber LLP, in a form substantially similar to that published with this staff report, subject to minor modification, within the reasonable discretion of the City Attorney (ATTACHMENT A). A____. Authorize the City Manager to execute all necessary documents.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
H. APPROVE THE SUBMITTAL OF THE NOMINATION OF THE PALM SPRINGS INTERNATIONAL AIRPORT TERMINAL BUILDING TO THE NATIONAL REGISTER OF HISTORIC PLACES: RECOMMENDATION: Approve the submittal of the nomination of the Palm Springs International Airport terminal building to the National Register of Historic Places.
AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, ANTHONY J. MEJIA, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on March 16, 2018, and posted on the City’s website as required by established policies and procedures. ____________________________ ANTHONY J. MEJIA, MMC City Clerk
P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
7. CITY COUNCIL AND CITY MANAGER REQUESTS AND UPCOMING AGENDA DEVELOPMENT: This time is set aside for the City Council to make requests of staff, and/or issues of concern to Councilmembers are briefly presented, prioritized and set for future meeting dates.
8. ADJOURNMENT: The City Council will adjourn to the next regular meeting Wednesday, April 4, 2018, at 6:00 p.m. Council Chamber, City Hall, preceded by Closed Session, Small Conference Room, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.