CITY COUNCIL AND AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS, CALIFORNIA Council Chamber, City Hall 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 www.palmspringsca.gov REVISED REGULAR MEETING AGENDA (This agenda has been revised to add Item 5B to New Business)
Geoff Kors, Mayor Christy Gilbert Holstege, Mayor Pro Tem Grace Elena Garner, Councilmember Lisa Middleton, Councilmember Dennis Woods, Councilmember City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
David H. Ready, Esq., Ph.D., City Manager Anthony J. Mejia, MMC, City Clerk Marcus Fuller, MPA, P.E., P.L.S., Assistant City Manager Jeffrey S. Ballinger, City Attorney Nancy Pauley, Director of Finance and Treasurer
Any person who wishes to provide public testimony for an Item on the Agenda MUST file a speaker card prior to the Public Testimony (Non-Public Hearing Agenda Items Only) prior to that portion of the meeting. Testimony for Public Hearings will be allowed only during the Public Hearing. [Two (2) minutes per speaker] Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called. [Two (2) minutes per speaker] Any person who wishes to speak on a topic not on the agenda within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. [Two (2) minutes per speaker] Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Please note, any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting. At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items, and determine which agenda items will be considered before the 11:00 p.m. Adjournment time. The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to CITYCLERK@palmspringsca.gov, by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist, please see the City Clerk for additional information.
1. CONSENT CALENDAR: The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES RECOMMENDATION: Approve the City Council Meeting Minutes of January 29, 2020.
B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS RECOMMENDATION: Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDING 02-08-2020 BY WARRANTS NUMBERED 420980 THROUGH 420988 TOTALING $18,862.52 CLAIMS, DEMANDS AND LIABILITY CHECKS NUMBERED 1111520 THROUGH 1111807 TOTALING $4,823,559.54, FOUR WIRE TRANSFERS FOR $72,126.19, AND FIVE ELECTRONIC ACH DEBITS OF $1,655,142.20 IN THE AGGREGATE AMOUNT OF $6,569,690.45, DRAWN ON BANK OF AMERICA."
D. AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO DEL'S FLOORING CONTRACTORS, INC., FOR REPLACEMENT WALL TREATMENTS FOR THE DOG ISOLATION KENNELS, SUITES AND HALLWAYS AT THE PALM SPRINGS ANIMAL SHELTER RECOMMENDATION: Waive the City's bidding procedures, and authorize purchase and installation of replacement wall treatments at the Palm Springs Animal Shelter pursuant to Section 7.04.020 "Sole Source Procurement by the City" of the Palm Springs Municipal Code. Authorize a Purchase Order in an amount of $80,321 to Del's Flooring Contractors, Inc. of Palm Desert, CA for the replacement wall treatments in the dog kennels, suites and isolation wards at the Palm Springs Animal Shelter. Authorize the City Manager to execute all necessary documents.
E. APPROVE AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ADMINISTRATION WITH THE RAMSAY GROUP RECOMMENDATION: Authorize the City Manager to execute a Contract Service Agreement with the Ramsay Group for three years, plus two one-year options, in an amount not to exceed $87,000 per year to assist with CDBG program administration. Authorize the City Manager or his designee to execute all necessary documents.
G. TREASURER’S INVESTMENT REPORT AS OF DECEMBER 2019 RECOMMENDATION: Receive and file the Treasurer’s Investment Report as of December 31, 2019.
H. AWARD A CONSTRUCTION CONTRACT TO ABC LIOVIN DRILLING, INC., A CALIFORNIA CORPORATION, IN THE AMOUNT OF $390,000 FOR GROUNDWATER MONITORING WELLS FOR THE WASTEWATER TREATMENT PLANT REQUIRED TO COMPLY WITH THE COLORADO RIVER REGIONAL WATER QUALITY CONTROL BOARD ORDER R7- 2017-0013, CITY PROJECT NO. 19-20 RECOMMENDATION: Award a construction contract to ABC Liovin Drilling, Inc., a California corporation, in the amount of $390,000 for Groundwater Monitoring Wells for the Wastewater Treatment Plant, City Project No. 19-20. Delegate authority to the City Manager to approve and execute construction contract change orders up to $39,000 with all change orders reported to the City Council. Authorize the City Manager to execute all necessary documents.
J. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF JANUARY RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of January 1, 2020 through January 31, 2020.
K. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT NO. 7109, WITH ADVANTEC CONSULTING ENGINEERS, INC., A CALIFORNIA CORPORATION, FOR ADDITIONAL ENGINEERING DESIGN SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 8 TRAFFIC SIGNAL MODIFICATIONS, FEDERAL-AID PROJECT NO. HSIPLN-5282(047) AND INSTALLATION OF A FLASHING BEACON, FEDERAL-AID PROJECT NO. HSIPL-5282(048), CITY PROJECT NO. 16-18 RECOMMENDATION: Approve Amendment No. 2, in the amount of $28,965, to Professional Services Agreement No. 7109, for a new not to exceed amount of $462,109 with Advantec Consulting Engineers, Inc. Authorize the City Manager to execute all necessary documents.
L. APPROVE CONTRACT SERVICES AGREEMENTS WITH ECS IMAGING, INC., FOR ENTERPRISE CONTENT MANAGEMENT SYSTEM, IMPLEMENTATION SERVICES, AND CONVERSION OF POLICE DEPARTMENT RECORDS RECOMMENDATION: Approve a Cooperative Contract Services Agreement with ECS Imaging, Inc., for an initial purchase amount of $140,725, plus a 10% contingency, and $19,100 annually thereafter for an initial term of three years with two, one-year optional renewals. Waive the competitive bidding requirements of the Procurement Ordinance, and authorize the Contract Services Agreement with ECS Imaging, Inc., in the amount not-to-exceed $128,132.50, plus a 10% contingency, for document scanning and indexing services for Police Department records. Authorize the City Manager to execute all necessary documents.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
3. LEGISLATIVE:
4. UNFINISHED BUSINESS:
5. NEW BUSINESS:
AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, John Paul Maier, Chief Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 3:30 p.m., on February 24, 2020, and posted on the City’s website as required by established policies and procedures. ____________________________ John Paul Maier, MMC Chief Deputy City Clerk
P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
Feb 27, 2020 City Council Regular Meeting
CITY COUNCIL AND AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS, CALIFORNIA Council Chamber, City Hall 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 www.palmspringsca.gov REVISED REGULAR MEETING AGENDA (This agenda has been revised to add Item 5B to New Business)
Geoff Kors, Mayor Christy Gilbert Holstege, Mayor Pro Tem Grace Elena Garner, Councilmember Lisa Middleton, Councilmember Dennis Woods, Councilmember City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
David H. Ready, Esq., Ph.D., City Manager Anthony J. Mejia, MMC, City Clerk Marcus Fuller, MPA, P.E., P.L.S., Assistant City Manager Jeffrey S. Ballinger, City Attorney Nancy Pauley, Director of Finance and Treasurer
Any person who wishes to provide public testimony for an Item on the Agenda MUST file a speaker card prior to the Public Testimony (Non-Public Hearing Agenda Items Only) prior to that portion of the meeting. Testimony for Public Hearings will be allowed only during the Public Hearing. [Two (2) minutes per speaker] Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called. [Two (2) minutes per speaker] Any person who wishes to speak on a topic not on the agenda within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. [Two (2) minutes per speaker] Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Please note, any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting. At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items, and determine which agenda items will be considered before the 11:00 p.m. Adjournment time. The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to CITYCLERK@palmspringsca.gov, by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist, please see the City Clerk for additional information.
1. CONSENT CALENDAR: The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES RECOMMENDATION: Approve the City Council Meeting Minutes of January 29, 2020.
B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS RECOMMENDATION: Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDING 02-08-2020 BY WARRANTS NUMBERED 420980 THROUGH 420988 TOTALING $18,862.52 CLAIMS, DEMANDS AND LIABILITY CHECKS NUMBERED 1111520 THROUGH 1111807 TOTALING $4,823,559.54, FOUR WIRE TRANSFERS FOR $72,126.19, AND FIVE ELECTRONIC ACH DEBITS OF $1,655,142.20 IN THE AGGREGATE AMOUNT OF $6,569,690.45, DRAWN ON BANK OF AMERICA."
D. AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO DEL'S FLOORING CONTRACTORS, INC., FOR REPLACEMENT WALL TREATMENTS FOR THE DOG ISOLATION KENNELS, SUITES AND HALLWAYS AT THE PALM SPRINGS ANIMAL SHELTER RECOMMENDATION: Waive the City's bidding procedures, and authorize purchase and installation of replacement wall treatments at the Palm Springs Animal Shelter pursuant to Section 7.04.020 "Sole Source Procurement by the City" of the Palm Springs Municipal Code. Authorize a Purchase Order in an amount of $80,321 to Del's Flooring Contractors, Inc. of Palm Desert, CA for the replacement wall treatments in the dog kennels, suites and isolation wards at the Palm Springs Animal Shelter. Authorize the City Manager to execute all necessary documents.
E. APPROVE AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ADMINISTRATION WITH THE RAMSAY GROUP RECOMMENDATION: Authorize the City Manager to execute a Contract Service Agreement with the Ramsay Group for three years, plus two one-year options, in an amount not to exceed $87,000 per year to assist with CDBG program administration. Authorize the City Manager or his designee to execute all necessary documents.
G. TREASURER’S INVESTMENT REPORT AS OF DECEMBER 2019 RECOMMENDATION: Receive and file the Treasurer’s Investment Report as of December 31, 2019.
H. AWARD A CONSTRUCTION CONTRACT TO ABC LIOVIN DRILLING, INC., A CALIFORNIA CORPORATION, IN THE AMOUNT OF $390,000 FOR GROUNDWATER MONITORING WELLS FOR THE WASTEWATER TREATMENT PLANT REQUIRED TO COMPLY WITH THE COLORADO RIVER REGIONAL WATER QUALITY CONTROL BOARD ORDER R7- 2017-0013, CITY PROJECT NO. 19-20 RECOMMENDATION: Award a construction contract to ABC Liovin Drilling, Inc., a California corporation, in the amount of $390,000 for Groundwater Monitoring Wells for the Wastewater Treatment Plant, City Project No. 19-20. Delegate authority to the City Manager to approve and execute construction contract change orders up to $39,000 with all change orders reported to the City Council. Authorize the City Manager to execute all necessary documents.
J. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF JANUARY RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of January 1, 2020 through January 31, 2020.
K. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT NO. 7109, WITH ADVANTEC CONSULTING ENGINEERS, INC., A CALIFORNIA CORPORATION, FOR ADDITIONAL ENGINEERING DESIGN SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 8 TRAFFIC SIGNAL MODIFICATIONS, FEDERAL-AID PROJECT NO. HSIPLN-5282(047) AND INSTALLATION OF A FLASHING BEACON, FEDERAL-AID PROJECT NO. HSIPL-5282(048), CITY PROJECT NO. 16-18 RECOMMENDATION: Approve Amendment No. 2, in the amount of $28,965, to Professional Services Agreement No. 7109, for a new not to exceed amount of $462,109 with Advantec Consulting Engineers, Inc. Authorize the City Manager to execute all necessary documents.
L. APPROVE CONTRACT SERVICES AGREEMENTS WITH ECS IMAGING, INC., FOR ENTERPRISE CONTENT MANAGEMENT SYSTEM, IMPLEMENTATION SERVICES, AND CONVERSION OF POLICE DEPARTMENT RECORDS RECOMMENDATION: Approve a Cooperative Contract Services Agreement with ECS Imaging, Inc., for an initial purchase amount of $140,725, plus a 10% contingency, and $19,100 annually thereafter for an initial term of three years with two, one-year optional renewals. Waive the competitive bidding requirements of the Procurement Ordinance, and authorize the Contract Services Agreement with ECS Imaging, Inc., in the amount not-to-exceed $128,132.50, plus a 10% contingency, for document scanning and indexing services for Police Department records. Authorize the City Manager to execute all necessary documents.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
3. LEGISLATIVE:
4. UNFINISHED BUSINESS:
5. NEW BUSINESS:
AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, John Paul Maier, Chief Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 3:30 p.m., on February 24, 2020, and posted on the City’s website as required by established policies and procedures. ____________________________ John Paul Maier, MMC Chief Deputy City Clerk
P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
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