CITY COUNCIL AND AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS, CALIFORNIA Council Chamber, City Hall 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 www.palmspringsca.gov REGULAR MEETING AGENDA
Robert Moon, Mayor Geoff Kors, Mayor Pro Tem Christy Gilbert Holstege, Councilmember Lisa Middleton, Councilmember J. R. Roberts, Councilmember City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
David H. Ready, Esq., Ph.D., City Manager Anthony J. Mejia, MMC, City Clerk Marcus Fuller, MPA, P.E., P.L.S., Assistant City Manager Jeffrey S. Ballinger, City Attorney Nancy Pauley, Director of Finance and Treasurer
Any person who wishes to provide public testimony for an Item on the Agenda MUST file a speaker card prior to the Public Testimony (Non-Public Hearing Agenda Items Only) prior to that portion of the meeting. Testimony for Public Hearings will be allowed only during the Public Hearing. [Two (2) minutes per speaker] Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called. [Two (2) minutes per speaker] Any person who wishes to speak on a topic not on the agenda within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. [Two (2) minutes per speaker] Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Please note, any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting. At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items, and determine which agenda items will be considered before the 11:00 p.m. Adjournment time. The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to CITY.CLERK@palmspringsca.gov, by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
4:00 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2).
RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.
A. ADMINISTRATIVE APPEALS BOARD HEARING DECISIONS: RECOMMENDATION: Receive and file the Administrative Appeals Board decisions from the April 10, 2019, hearings.
B. AGREEMENT WITH INTELESYSONE FOR CITY-WIDE VOICE OVER IP TELEPHONE SYSTEM: RECOMMENDATION: Approve the cooperative purchase, and a 5-year support agreement, from IntelesysOne for a one-time purchase cost of $260,800, a 10% contingency to cover project modifications, and $15,900 annual 5-year support agreement in an amount not to exceed $79,500 plus applicable taxes over the 5-year contract period utilizing (NASPO) ValuePoint cooperative purchase contract 7-14-70-09. Authorize the City Manager to execute all necessary documents.
C. MILLS ACT HISTORIC PROPERTY PRESERVATION AGREEMENT FOR A CLASS 1 HISTORIC SITE LOCATED AT 1805 SANDCLIFF ROAD, HSPB 93/HD-5: RECOMMENDATION: Approve a Mills Act Historic Property Agreement with Michael T. Wells and Melanie A. Wells and Sandcliff Homeowners Association, for 1805 Sandcliff Road, a Class 1 Historic Site, HSPB 93/HD-5. Authorize the City Manager to execute the Agreement. Direct the City Clerk to record the Agreement.
D. AMENDMENT NO. 3 TO AGREEMENT NO. A5656 WITH KEENAN & ASSOCIATES FOR INSURANCE BROKERAGE AND THIRD-PARTY LIABILITY CLAIMS ADMINISTRATOR SERVICES: RECOMMENDATION: Approve Amendment No. 3 to Keenan & Associates Agreement No. A5656 that adjusts the hourly rate to $90 for TPA Services; and extends the agreement for one (1) year, through June 30, 2020. Authorize the City Manager to execute all necessary documents.
E. REIMBURSEMENT AGREEMENT IN THE AMOUNT OF $149,997 WITH PALM SPRINGS, LLC, FOR CONSTRUCTION OF STREET AND TRAFFIC SIGNAL IMPROVEMENTS TO BE INCLUDED AS PART OF THE INDIAN CANYON DRIVE TWO- WAY CONVERSION PROJECT, CP 17-08: RECOMMENDATION: Approve a Reimbursement Agreement with Palm Springs, LLC, in the amount of $149,997 to allow the City to perform certain street and traffic signal improvements originally required to be completed by the Developer as part of the Andaz Hotel project, to be included as part of the Indian Canyon Drive Two-Way Conversion Project, CP 17-08. Authorize the City Manager to execute all necessary documents.
F. AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. A6923 WITH THE CITY OF CATHEDRAL CITY FOR THE RAMON ROAD WIDENING (FROM SAN LUIS REY DR. TO LANDAU BLVD.) INCLUDING THE WHITEWATER RIVER BRIDGE WIDENING, CP 08-25, FEDERAL-AID PROJECT NO. BHLS-5282 (040): RECOMMENDATION: Approve Amendment No. 1 to Agreement No. A6923, with the City of Cathedral City for funding the Local Share costs of the Preliminary Engineering, Right of Way Phase, and the Construction Phase for the Ramon Road Widening (San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, CP 08-25, Federal-Aid Project No. BHLS-5282 (040). Authorize the City Manager to execute all necessary documents.
G. APPROVE A NOTICE TO PROCEED TO VEOLIA WATER WEST OPERATING SERVICES, INC., IN THE AMOUNT OF $309,248 FOR THE CONSTRUCTION OF THE 2019 SEWER COLLECTION SYSTEM REPAIRS AT VARIOUS LOCATIONS THROUGHOUT THE CITY: RECOMMENDATION: Authorize the City Engineer to issue a Notice to Proceed to Veolia Water West Operating Services Inc., in the amount of $309,248 for the construction of 2019 Sewer Collection System Repairs at various locations throughout the City. Authorize construction to occur during night-time hours at the Indian Canyon Drive/Alejo Road and Alejo Road/Palm Canyon Drive intersections.
H. APPROVAL OF TRACT MAP 31848 (FINAL PHASE) AND A SUBDIVISION IMPROVEMENT AGREEMENT WITH AVALON 1150, LLC, FOR PROPERTY LOCATED ALONG THE NORTH SIDE OF SAN RAFAEL DRIVE, EAST OF NORTH INDIAN CANYON DRIVE, SOUTH OF WHITEWATER RIVER AND WEST OF SUNRISE WAY: RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 31848 AND AN ASSOCIATED SUBDIVISION IMPROVEMENT AGREEMENT WITH AVALON 1150, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED ALONG THE NORTH SIDE OF SAN RAFAEL DRIVE, EAST OF NORTH INDIAN CANYON DRIVE, SOUTH OF WHITEWATER RIVER, AND WEST OF SUNRISE WAY, IN SECTION 35, TOWNSHIP 3 SOUTH, RANGE 4 EAST.” A____.
K. ONLINE SERVICES AGREEMENT WITH NEOGOV TO PROVIDE TALENT MANAGEMENT AND PAYROLL SOFTWARE SYSTEM SERVICES: RECOMMENDATION: Approve an online services agreement with NeoGov to provide talent management and payroll software system services in an amount not to exceed $298,000 over three (3) years, effective July 1, 2019. A7016. Authorize the City Manager to execute all necessary documents.
L. APPROVAL OF MINUTES: RECOMMENDATION: Approve the City Council Meeting Minutes of December 10, 2018, December 17, 2018, December 18, 2018, and December 19, 2018.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
8. ADJOURNMENT: The City Council will adjourn to the next regular meeting Wednesday, May 22, 2019, at 6:00 p.m. in the Council Chamber at City Hall, preceded by Closed Session, Small Conference Room at City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.
AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, CYNTHIA A. BERARDI, Chief Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on April 26, 2019, and posted on the City’s website as required by established policies and procedures. ____________________________ CYNTHIA A. BERARDI, CMC Chief Deputy City Clerk
P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.